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Notion Systems

From fragmented tools to unified workspace

After working at multiple companies, each with their own mix of tools (project management here, docs there, notes in chat), I learned one thing: the friction from disconnected tools costs more than the tools themselves.

The Fragmentation Problem

A pattern I saw at every company:

Linear

Project management

Google Docs/Sheets

Project artifacts

Outline

Wiki & documentation

Slack

Internal notes & decisions

What happens:

→Context scattered across 4+ tabs
→Decisions lost in chat history
→Onboarding takes 2+ weeks
→"Where's that doc?" every day
→System collapses as team scales

The Solution

Notion isn't just a note-taking app. With the right architecture, it becomes a unified operating system for startups, teams, or personal life. Everything connected. Everything searchable. Everything in one place.

The key: It's not about Notion itself. It's about figuring out the actual problem, then building a system that fits. The tool follows the design.

The Approach

1

Identify the Friction

What's actually slowing things down? Where does info get lost?

2

Design the Architecture

Map out databases, relationships, and views that fit the workflow

3

Build Incrementally

Start with core system, add complexity only when needed

4

Iterate Based on Use

Real usage reveals what works. Adjust. Repeat.

Not Just for Work

The same system-building approach works for personal life. Track what matters, reduce friction, build habits.

For Work

  • •Customer lifecycle tracking
  • •Project & task management
  • •Team wikis & knowledge bases
  • •Meeting notes & decisions log
  • •Automations with Zapier/Make

For Personal

  • •Goal tracking & reviews
  • •Personal knowledge management
  • •Habit & routine systems
  • •Finance & budget tracking
  • •Content creation workflows
TEMPLATES

Coming Soon

Pre-built Notion systems you can duplicate and customize. Each one designed to solve a real problem.

Customer Success Hub

Coming Soon

End-to-end customer lifecycle from lead to renewal

Startup Ops Kit

Coming Soon

Everything a small team needs: tasks, docs, decisions, metrics

Personal Dashboard

Coming Soon

Goals, habits, finances, and knowledge in one place

Content System

Coming Soon

Idea capture → drafts → published → analytics

Need a Custom System?

Every team and every person has unique needs. Let's figure out what system fits yours.

Get in touch